Junior Administrative & Office Assistant

Are you a dynamic, detail-oriented individual with a passion for administrative work? 🌟 We are looking for a Junior Administrative & Office Assistant to join our client's enthusiastic team in Brussels. This role offers a blend of responsibilities, supporting their executive team and ensuring the smooth operation of their office. 🏢✨

As a Junior Administrative Assistant, you will:
📄 Document Management: Type, check drafts, and compile and index documents.
📆 Project Monitoring: Track progress and ensure key dates are met.
📅 Meeting Arrangements: Independently schedule meetings.
🔐 Confidentiality: Maintain client confidentiality and handle enquiries appropriately.
📝 Administrative Support: Draft simple letters, record timesheets/expenses, complete finance forms, and attend team meetings.

As an Office Assistant, you will:
👋 Visitor and Meeting Room Management: Meet and greet visitors and service meeting rooms.
📞 Telephone Management: Answer telephones promptly and efficiently.
📂 General Office Duties: Print/photocopy/bind/scan/file documents, sort/distribute post and couriers.
🛒 Supplies Management: Order stationery and process office expenses.
🏢 Facilities Support: Assist the UK Facilities team with facilities, security, health/safety checks, vendor and insurance management, and liaise with Office Services and Facilities teams in the UK.

Join us and help create a positive impact while growing in a professional and dynamic environment. 🚀🌍

✔ 1 to 3 years of experience in a supporting role

✔ Trilingual (NL/EN/FR), with excellent proficiency in Dutch and English, and sufficient knowledge of French to understand the content of French communication

✔ Good command of MS Office, especially Word

✔ Attention to detail

✔ Effective communication skills

✔ A proactive attitude and desire to achieve high standards

✔ Strong organizational skills and methodical work processes

✔ Hard worker, sociable, approachable

✔ Experience in working in a law office is nice to have 

➡ Permanent contract from day 1 🎉
➡ 40-hour working week ⏰
➡ Holidays: 20 + 12 days 🌴
➡ Respect for work-life balance with flexible working hours ⚖️
➡ Laptop and phone provided 💻📱
➡ Competitive salary with extralegal benefits like eco vouchers, group insurance, hospitalization insurance, train subscription, and a bonus system 💸
➡ Opportunities for training and development 📚
➡ Join a friendly, small team with open communication 👥
➡ Regular fun company activities 🎈
➡ Work for an employer that partners with industry leaders while maintaining a unique, enjoyable, and rewarding company culture 🏆

Join our client, an international law firm where creativity and excellence go hand in hand. Specializing in media, technology, and intellectual property, they help clients unlock the true value of their ideas in the digital age. Within their diverse and dynamic work environment, commitment, innovation, and excellence are not just celebrated... they're a way of life. 

This firm stands out in the legal world, not just because of what they expect from their people, but because of how they create value within the industries they serve. Empowering individuals, fostering commitment, and achieving excellence are at their core—and they celebrate every success along the way. 

Office location: Brussels, Porte de Namur

1. You answer a few short questions.
2. You upload your resume or email it later.
3. You will receive a confirmation of your application.
4. Maureen from Arcadius will contact you.